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Apostilles & Authentications

If you need to use official documents outside of the United States, you may be required to obtain an Apostille or authentication. These certifications are used to verify the authenticity of public documents, such as birth certificates, marriage licenses, and power of attorney documents.

At US Virtual Notary, we offer fast and reliable Apostille and authentication services for clients who need to have their documents verified for use abroad. Our team of experienced notaries can guide you through the process and ensure that your documents meet all necessary requirements.

What is an Apostille?

An Apostille is a certification that verifies the authenticity of a public document for use in a foreign country. The Apostille is issued by the Secretary of State’s office and is recognized by countries that are signatories to the Hague Apostille Convention.

What is an authentication?

An authentication is a similar certification that verifies the authenticity of a public document for use in a foreign country that is not a signatory to the Hague Apostille Convention. In this case, the authentication is issued by the Secretary of State’s office and then certified by the US Department of State.

How does the process work?

If your document needs to be notarized, please follow the appropriate steps below.
Not sure? Send us an email at authentications@usvirtualnotary.com and we will let you know…


1. Start by scheduling an appointment using the calendar on the scheduling page.
2. Next, you’ll receive a confirmation email with a link to your virtual session.
3. During the virtual session, show your ID and sign the document(s) on camera.
4. Once the session is complete, mail the physically signed document(s) to the address listed in your confirmation email.
5. Reply to your confirmation with your shipping address and contact number.

Examples: Power of Attorney, Single Status Affidavit, Diploma, etc

If your document does not need to be notarized, please email us at authentications@usvirtualnotary.com for further guidance.


1. Email your document(s) to authentications@usvirtualnotary.com so that we can double-check it for accuracy.
2. If approved, we will send you an invoice for processing.
3. Once paid, you’ll receive a confirmation email an address to ship your physical document.

Examples: Birth Certificate, Death Certificate, Divorce Decree, FBI Background Check, etc

Embassy Legalization

Embassy legalization, also known as consular legalization or attestation, is a process used to authenticate official documents for use in a foreign country. This process involves submitting the document to the embassy or consulate of the country where the document will be used, so that it can be verified and certified by the appropriate officials.

Once the document has been authenticated by the embassy or consulate, it will be recognized as valid and legal for use in the foreign country. Embassy legalization can be a complex and time-consuming process, but it is essential for anyone who needs to use official documents in a foreign country, whether for personal or professional reasons.

Once your apostille (or legalization) complete, you will receive digital copies of your document(s) and be provided a link to enter your shipping details. Shipping to a US address is complimentary with any apostille.
For international shipping destinations, charges may apply.

When you choose US Virtual Notary for your Apostille and authentication needs, you can rest assured that you are working with a team of professionals who will guide you through the entire process, from start to finish. We will work closely with you to ensure that your documents meet all necessary requirements and are processed quickly, so that you can use them abroad with confidence.

Whether you need to authenticate a single document or multiple documents, we can help. We offer competitive pricing and flexible scheduling, so that you can obtain your Apostille or authentication quickly and easily. Contact us today to learn more about our services and how we can help you with your document authentication needs.