Notarization is the process whereby a Notary certifies a document. Usually this is done by attaching a notarial certificate to the document. The notarial certificate contains statements of fact or law in relation to the document being certified.
Yes. Since we provide virtual service, all appointments must be booked and confirmed at least 15m before the desired appointment time.
A remote notary is a legally commissioned notary public who is authorized to conduct notarizations over the internet via digital tools and a live audio video call.
All notaries, no matter how they perform their service, must watch as someone signs a document. Historically, this has required that the notary and signer must travel to meet one another in-person where the notary serves as a witness during the signing event.
The name “remote notary” is derived from the fact that the notary serves the customer remotely over the internet.
An Electronic Notary or In-Person Electronic Notary is a commissioned notary public that is permitted to perform notarial acts electronically without the use of paper, but by state law the parties are required to be physically present. Electronic notary is often confused with remote notary, but it is important to keep in mind that they are different based on legal definitions.
Yes, it is.
Online notarizations are accepted across the country due to a long-standing body of laws in each state that specifically provides for recognition and acceptance of out-of-state notarizations. In addition to laws in each state recognizing and accepting common out-of-state notarizations, the Full Faith and Credit Clause of the US Constitution may provide an additional basis for states to accept out of state notarizations.
Certain states and public agencies have specific additional requirements and limitations for executing and/or accepting electronically-signed documents and out-of-state notarizations, and not all documents may be electronically-signed. We always recommend checking with your intended recipient to confirm their acceptance of online notarizations.
Physical (Scanned) Signature:
The signer will physically sign their document (by hand) in front of the notary. After the video session, the signer will scan and upload their signed document via the “Upload Documents” section of the meeting page. Once uploaded, the notary will notarize the document and provide the final notarization via email.
Electronic Signature:
The signer will upload the unsigned documents prior to the appointment. During the video session, the documents will be signed electronically (eSign). After the session, the document(s) will be electronically notarized and delivered via email.
Acceptable forms of ID include the following photo IDs if valid and unexpired. Your state may have other allowable IDs or may exclude use of some items on this list, so always check:
– U.S. State Issued Driver’s License
– U.S. State Issued Photo ID
– U.S. Passport Book
– U.S. Passport Card
– Certificate of US citizenship
– Certificate of Naturalization
– Foreign Passport
– Alien Registration Card with Photo
– Military ID
This is not a comprehensive list. If you are unsure whether your ID will be accepted, just send us an email: info@usvirtualnotary.com and we’ll let you know!
You are connected with a commissioned notary public via live audio-video call. The notary public confirms your identity visually using the scanned photo ID, and then witnesses as you sign the document. Just like a traditional notarization, the notary then signs and places their notarial seal on your document.
The only differences between the two are the tools that are involved. All notarial acts remain the same except the introduction of electronic signature, electronic notary stamps, and Video-Audio technology. Personal appearance, positive identification, and required notarial acts are still utilized with online notarization.
Many transactions require more than just a notary and signer. If you’re signing a document that requires a witness, simply share your meeting link with them and instruct them to join the session as a WITNESS.
We notarize just about every document which needs to be notarized in the paper world. There are a few exceptions though, so see below:
In an online notarization, both you and the notary electronically sign the notarized document. Per federal and state laws such as the ESIGN Act and the Uniform Electronic Transactions Act (UETA), when both sides agree to perform their transaction electronically, electronic signatures are just as valid as handwritten signatures for virtually all documents. But, certain documents are excluded – see below. Also, some states, public agencies and court systems impose additional requirements and limitations for accepting electronically-signed documents, so it’s always important to check with your intended recipient to confirm their specific requirements for accepting electronically signed and notarized documents.
We currently do not notarize:
– Birth, Marriage, or Death Certificates
– Divorce decrees
We do not have a physical store location that you can come to. The addresses displayed in our ads and on our website are for written correspondences and mailing purposes only. Our service is strictly mobile and by appointment only.
